Light it up and let your light shine!

On behalf of all our College staff, I warmly welcome you to our Clayfield family. I look forward to connecting with you either on campus or at one of our community events in the near future. At Clayfield College, we strive to be a beacon of light for parents seeking a true partner in the nurture and education for the whole of their child.

We have a plan for your child. It starts with knowing, valuing and understanding them as an individual with unique interests, voice and potential. Then, through customised programs that are designed to value the needs of each learner, your child becomes part of a nurturing community that is intentionally structured to maximise opportunities.

Working together, your family and Clayfield College can equip your child for a bright future with life in all its fullness.

Our holistic approach to the authentic wellbeing and personal development of your child means they will experience belonging, connection and growth without sacrificing academic rigour. The student-centred learning experience will deliver consistently strong academic outcomes.

Within the Primary School and Secondary School sections of this publication, you will find information to assist you and your child with a smooth beginning to College life at Clayfield. As a new family, I encourage you to contact the school if there is anything requiring further explanation. It is important to us that you have a seamless transition.

We look forward to being part of your child’s educational journey and to celebrating their achievements. Always remember to light it up and let your light shine!

Please refer to the Primary School and Secondary School sections for more information on how each sub-school communicates with families. 

The College App

We request that every parent/caregiver downloads the College App (free download). The App provides current information about events and activities, as well as important notices and alerts (for example, training cancellations or venue changes, wet weather plans and ETA of buses returning from co-curricular activities). It also includes a live school calendar and key school contacts. You are able to manage your notifications and subscriptions to ensure you are only seeing what is relevant to your family. Please refer to the Resource page on the College website for further information.

Click here for download instructions.

Download the College App from:

The Clayfield Collective

The Clayfield Collective is a weekly bulletin, sent via email every Thursday. This communication includes brief snapshots of upcoming events in Primary and Secondary, notices and date claimers. You can also access The Clayfield Collective via the Clayfield App.

Parent Lounge

Parent Lounge provides up-to-date information on College life. Such information includes your child’s timetable and teacher, policy documents, excursion details, school calendar and parent directory. Parents are also able to update their contact details and child’s medical details, view Report Cards and schedule Parent/Teacher interviews. 

Families joining our community in 2025 will be emailed their log in information, and instructions on how to access Parent Lounge in late January. 

Please change your password once you login initially. Parent Lounge can also be accessed via the Clayfield College App and website. 

Medical Information: Action Required by New Parents

It is important we have a current record of your child’s medical status to provide adequate care and support when required. Please make sure you update your child’s medical requirements including dietary requirements through the Parent Lounge Portal. Please also check that emergency contact details are accurate and correct.

Email

Staff can be contacted via email during the school week. Email addresses are the first initial of the teacher’s name and their surname with @clayfield.qld.edu.au. If you are contacting the teachers via email, please be aware they will only check emails throughout the day as their teaching schedule permits and therefore will not be able to reply immediately. Whilst staff are more than happy to communicate with you through email, please be aware that there is a 48-hour response time. Further, the Parent Code of Conduct, outlines appropriate communication guidelines, between parents and staff members and we encourage you to review this document. If the matter is urgent, please call Student Services on 3262 0262, where a message will be passed on and the teacher will contact you when they are available.

Quick Contacts

First Day Organisation

All students need to bring their new textbooks and stationery on their first day of school. These should be clearly labelled with their name. Class teachers will provide further information to the students in relation to book subject titles and headings. Student Diaries will also be distributed to students on their first day of school.

Lesson Times

Students can be dropped at school from 7:30am when there will be a teacher on duty in the Learning Resource Centre (LRC). We kindly ask for students not to be dropped off before this time as there will be no one in the classrooms or playground to supervise them.

• First bell: 8:25am
• Roll call: 8:30am
• Morning tea: 10:20am –10:40am
• Lunch: 12:50pm -1:30pm
• End of day: Pre-Prep – 2:30pm to 3:00pm
• End of day: Prep to Year 2 – 3:00pm
• End of day: Years 3 to 6 – 3:10pm

Daily Morning Arrival

Prep to Year 6 classrooms open from 8:25am. Pre-Prep open their doors at 8:30am.

Teachers are on duty from 8:00am and therefore you will understand the associated risks involved in leaving students before this time. If arriving before 8:25am, students are permitted to drop their bags outside classrooms, put their hats on and go to the playground area. The Learning Resource Centre (LRC) is open from 7:30am if students arrive before 8:00am. There should be no Primary students left unattended before 7:30am. A bell will ring, which signifies the beginning of the school day at 8:25am and students should line up outside their classroom to wait for their teacher. The playground equipment is not to be used before school; however, the Amphitheatre and Leopard Terrace areas are available for play.

A parent/caregiver must sign in their Pre-Preppie each day once the classrooms open at 8:30am.

It is advisable for parents to say a swift goodbye to avoid prolonging any anxious moments felt by your child. If your child has had a particularly difficult separation, we encourage you to call Student Services on (07) 3262 0262 for an update on how they have settled.

2025 Calendar Events

The 2025 School Calendar can be found on the College App and via Parent Lounge. More information on how to access the College App is available here.

Classrooms

Please note that 2025 classroom allocations will be confirmed in January 2025.

Student/Parent/Teacher Feedback/Feedforward

We are always seeking ways to provide the best possible feedback on students’ academic and pastoral progress. We aim to offer families many opportunities throughout the year to engage with their child’s development through Student/Parent/Teacher conferences, Gallery Walks, digital folio feedback and feedforward, and Semester 1 and 2 report cards. Our Primary School Collaborative Partnership Program will be further detailed in January 2025.

Sun Safety

We have a ‘No Hat No Play’ policy in the Primary School. Please make sure you provide a named school hat each day for your child. In the past, students have relied upon spare hats to be used which can be an unhygienic practice due to the spread of hair lice. Each classroom has sunscreen for students to apply before morning tea and lunch. 

Uniform Guidelines 

Parents are asked to assist the College in ensuring their children are correctly dressed each day.

Please refer to our Uniform Policy below.

Mobile Phones and Watches

If bringing a mobile phone to school, students must sign these in at Student Services before 8:30am. Mobile phones may then be collected at the end of the school day. Please note, Primary students are not permitted to wear smartwatches.

Crunch and Sip

Each day the students will be given an opportunity to enjoy a morning snack during the first two lessons. This time will provide students with a chance to ‘refuel’ on fruit or vegetables and ‘rehydrate’ with water. As many students enjoy early breakfasts or participate in before school activities, this important snack time will ease any hunger pains and improve concentration before the morning tea break. Please ensure you pack a healthy snack for your child to enjoy for ‘Crunch and Sip’ in their lunchbox each day. This snack is in addition to morning tea and lunch and cannot be provided by the Tuckshop.

Tuckshop

Primary students (Prep to Year 6) have the option to enjoy healthy food from the Tuckshop at morning tea and lunchtime. The FlexiSchools online ordering system is available for all students. If you do not have a previous account, please log on to the FlexiSchools website where you will find all the details to order from the Clayfield College Tuckshop. You will notice there is a cut-off period at 8:30am every day; therefore, morning tea and lunch orders need to be placed before this time daily. Tuckshop staff will not be taking orders with cash and we therefore respectfully ask that you do not order directly from the Tuckshop or send money with your child. Students in Years 2 to 6 may purchase extra snacks with their own money or student card after staff dismiss them from the eating area. The Flexischools online ordering system is the preferred method for Primary students using the Tuckshop. 

Fundraising Friday and Awareness Days Pre-Prep to Year 12

Specific fundraising days will fall on a Friday and be linked to a House. These will be confirmed in January 2025 and communicated in The Clayfield Collective and the Clayfield App. 

Awareness Days are also celebrated throughout the year with various activities; however, there will be no change to uniform, only ribbons or badges worn on the school uniform. 

• Clean-Up Clayfield Day           
• Earth Hour Awareness          
• NAIDOC Awareness               
• RUOK Awareness                     
• Pink Ribbon Awareness         

Clubs Program Prep to Year 6

Clubs are optional, at no cost to families and the offerings change each Term. These opportunities will be communicated in The Clayfield Collective. 

Class Coordinator and Friends of Primary Group

Clayfield College is supported by our wonderful Parents and Friends Association (P&F) which is made up of the following interest groups: the Friends of Primary Group, the Friends of Sports Group, the Friends of Music Group and the Friends of Boarders Group. Each group has their specific focus and role, and come together to support the College by organising social events and fundraising. All parents and carers in the Primary School are welcome to attend the P&F meetings, which are usually held once a month on a Tuesday night during Term time.

Communication

Please note the following forms of communication used in the Primary School.

Formal

• The College App
• Student Diary
• The Clayfield Collective
• Parent Lounge
• Email
• Class Dojo

Informal

• Class WhatsApp

The College App

As a condition of enrolment, we request every parent/caregiver to download the College App (free download). The App provides current information about events and activities, as well as important notices and alerts (for example, training cancellations or venue changes, wet weather plans and ETA of buses returning from co-curricular activities). It also includes a live school calendar and key school contacts. You are able to manage your notifications and subscriptions to ensure you are only seeing what is relevant to your family. Please refer to the Resource page on the College website for further information. 

Student Diary

Every student from Prep to Year 6 will be issued a College Diary on their first day. As well as a student organisational tool, the College Diary is a daily form of communication between families and teachers in the Primary School. The diary is to be brought to and from school every day where teachers will stamp/sign each day of the week. Every year level will have different expectations for the use of the Diary according to their age. Please use this communication tool for any general messages you would like the teacher to know. Personal and confidential matters can be addressed via email directly to your child’s teacher.

The Clayfield Collective

The Clayfield Collective is a weekly bulletin, sent via email every Thursday. This communication includes brief snapshots of upcoming events in Primary and Secondary, notices and date claimers for upcoming events. You can also access The Clayfield Collective via the Clayfield App. 

Parent Lounge

Parent Lounge provides up-to-date information on College life. Such information includes your child’s timetable and teacher, policy documents, excursion details, school calendar and parent directory. Parents are also able to update their contact details and child’s medical details, view Report Cards and schedule Parent/Teacher interviews.

Families joining our community in 2025 will be emailed their log in information, and instructions on how to access Parent Lounge in late January. 

Please change your password once you login initially. Parent Lounge can also be accessed via the Clayfield College App and website. 

Email

Staff can be contacted via email during the school week. Please note the best way to contact your class teacher is via the Student Diary, as they will check these every morning. If you are contacting the teacher via email, please be aware they may not be checking emails throughout the day and therefore will not be able to reply immediately. If the matter is urgent, please call Student Services on 3262 0262, where a message will be passed on and the teacher will contact you. 

Class Dojo

This platform is used by our Primary teachers for the sharing of class-specific information and pictures, directly with their class parents. It is important to note that Class Dojo is not used for Primary or Clayfield College formal notices. 

Class WhatsApp

The Friends of Primary Group, through the Class Coordinators, facilitate a WhatsApp Group per year level for any parent who wishes to join. This informal platform shares social events and practical information. This is a parent-based community platform that is run independently from the College, however, is monitored by the College.

Learning Resource Centre

The Learning Resource Centre (LRC) is utilised by students throughout the school week for book borrowing and quiet play before school and at lunchtime. The LRC is open from 7:30am Monday to Friday. For students in Years 3 to 6, Homework Club is offered from Monday to Thursday; 3:15pm – 5:00pm. Students must be booked in for Homework Club via email to studentservices@clayfield.qld.edu.au. It is preferred that parents sign their child out of Homework Club from the Upper LRC. Alternatively, a text message or phone call to your child when you have arrived at the College is acceptable, if communicated to the teacher on duty.

Who Should I Ask?

In most cases, your child’s teacher should be the first point of contact for questions of an academic or pastoral nature. If the answer cannot be found here, Mrs Bryan or Mrs Fellowes would be the next person you should discuss concerns with. Please be aware, we are available and committed to discussing any matter; however, in most cases, Mrs Bryan and Mrs Fellowes would obtain information pertaining to your child from the class teacher in the first instance. Therefore, following the above guidelines may produce a more efficient outcome for you.

General information should be directed to Student Services at the Main Reception, which can be found at the entrance of the College.

First Day Organisation

Students will be greeted by their Head of Year and Buddy at Main Reception on their first day. Students are to bring their new textbooks, stationery and device. Student Diaries will also be distributed to students on their first day of school. 

Key Times

• First bell: 8:25am 
• Roll call: 8:30am
• Morning Tea: 10:20am – 10:40am 
• Lunch: 12:50pm – 1:30pm 
• End of day: 3:10pm 

Pastoral Care Class 

Each morning students attend a 10 minute Pastoral Care (PC) class 8:30am – 8:40am. Roll Call will be taken, and Daily Notices addressed at this time. There will be three PC groups per House to provide better opportunities for interaction and engagement in activities. 

Secondary School Staffing 

We are delighted to have the following staff, who bring a wealth of experience and knowledge to our Secondary School.

2025 Calendar Events

The 2025 School Calendar can be found on the College App and via Parent Lounge. More information on how to access the College App is available here and Parent Lounge here.

Communication

Please note the following forms of communication used in the Secondary School:

• The College App
• The Clayfield Collective
• Parent Lounge Portal
• Email/Phone
• The College App

We request every caregiver download the College App (free download). The App provides current information about events and activities, as well as important notices and alerts (for example, training cancellations or venue changes, wet weather plans and ETA of buses returning from co-curricular activities). It also includes a live College calendar, absentee line and key College contacts. You can manage your notifications and subscriptions to ensure you are only seeing what is relevant to your family. Please refer to the Resource page on the College website for further information.

The Clayfield Collective

The Clayfield Collective is a weekly bulletin, sent via email every Thursday. This communication includes brief snapshots of upcoming events in Primary and Secondary, notices and date claimers for upcoming events. You can also access The Clayfield Collective via the Clayfield App.

Parent Lounge

Parent Lounge provides up-to-date information on College life. Such information includes your child’s timetable and teacher, policy documents, excursion details, school calendar and parent directory. Parents are also able to update their contact details and child’s medical details, view Report Cards and schedule Parent/Teacher interviews.

Families joining our community in 2025 will be emailed their log in information, and instructions on how to access Parent Lounge in late January. 

Please change your password once you login initially. Parent Lounge can be accessed via the Clayfield College App and website.

Behavioural Expectations and Policy Documents

Every student has the right to a safe, supportive, and nurturing environment. Clayfield College is committed to a culture of connection and care. Such a culture is the result of clearly articulated expectations combined with high levels of accountability. It is expected that students will behave in accordance with the PMSA’s commitment to achieving fair, collaborative, inclusive and respectful working and learning environments, and with the College values of integrity, individuality, excellence, care, faith, diversity and resilience. Behaviour of a high standard requires self-discipline, self-respect and respect for the rights and property of others. It is expected that all members of the community strive for excellence in actions, speech and appearance. Ultimately, the promotion of positive behaviours is a shared responsibility, with all stakeholders having a role to play. 

Mobile Phone Policy

Students in Years 7 to 9 are to hand in their phone to Reception when they arrive at school and can collect them after school. Students in Years 10 to 12 are required to have them turned off and in their lockers and they are not to be used throughout the school day. If students are caught with their phones, they will be confiscated and can collect them from the Deputy Principal’s office at the end of the day. If it is a second offence, a meeting will be organised with parents where they will collect the phone at this time.

We will communicate with you through email notification if your child receives an Infringement for contravening school policies. You will also be notified when students receive Merit points throughout the year. The Restorative Behaviour Framework can be found in every classroom and attached here for your reference.

Tuckshop

Students have the option to enjoy healthy food from the Tuckshop at breakfast, morning tea and lunchtime. The FlexiSchools online ordering system is available for all students. If you do not have a previous account, please log on to the FlexiSchools website where you will find all the details to order from the Clayfield College Tuckshop. You will notice there is a cut-off period at 8:30am every day; therefore, morning tea and lunch orders need to be placed before this time daily.

Learning Resource Centre

The Learning Resource Centre (LRC) is open from 7:30am Monday to Friday, and closes at 5:00pm Monday to Thursday, and 3:15pm on Fridays.

Fundraising Friday and Awareness Days Pre-Prep to Year 12

Specific fundraising days will fall on a Friday and be linked to a House. These will be confirmed in January 2025. 

House	Date	Event	Description
Ashburn	tbc	tbc	tbc
Campbell	tbc	tbc	tbc
Gibson	tbc	tbc	tbc
Henderson	tbc	tbc	tbc
Radcliffe	tbc	tbc	tbc
Youngman	tbc	tbc	tbc

Who Should I Ask? 

In most cases, your child’s Head of Year should be the first point of contact for any general questions of an academic or pastoral nature. Please be aware, Heads of Department and Heads of Year are available and committed to discussing any academic matter; however, in most cases, they would obtain information pertaining to your child directly from the class teacher in the first instance. Therefore, contacting your child’s teacher is always the most effective first course of action. 

General information should be directed to Student Services at the Main Reception, which can be found at the entrance of the College. 

The Uniform Company is the proud uniform partner to Clayfield College, providing families with all their uniform needs.

The Uniform Company is a Brisbane based uniform manufacturing company with over 50 years’ experience in supplying quality garments to Australian Schools.

In Person

The Uniform Shop is located off Bayview Terrace entry via Gate 6 (under the Assembly Hall), and carries the full range of Clayfield College uniforms for sizing and purchase. The Uniform Shop is cashless, payment can be made by EFTPOS, Visa & Mastercard. New students are recommended to book in a uniform fitting appointment here. Appointments take approximately 45 minutes. 

Online Ordering

The Uniform Shop is pleased to offer the convenience of online purchasing through an online uniform portal. All uniform items (except special orders) are available for purchase through the portal; with payment to be made via credit card or PayPal. 

All orders placed through the portal can be collected from The Uniform Shop the next trading day after the order is placed; collection is dependent on the day as the shop only trades Tuesday, Wednesday, and Thursday. 

All orders will need to be processed and then available for collection by approximately 9:00am on the next opening day unless any unforeseen circumstances arise. All orders must be collected from The Uniform Shop.

You can find out more information, including The Uniform Shop’s opening hours here.

In Term 4 of each year, families are advised when the online booking service is available with Campion Education, the College’s preferred supplier. 

If families choose to order their textbooks and stationery through Campion Education, they must do so by the end of Term 4 to ensure delivery to their home by mid-January. 

If requested during the online ordering process, the unique code for Clayfield College is “W4VX”.

Using Technology in Learning

Our College adopts a compulsory Bring Your Own Technology (BYOT) Program. If you are looking to purchase a new device, our College has sourced bulk buying support from JB Hifi. More information on our BYOT program, technical requirements and our arrangement with JB Hifi is available below.

If you have any questions, please feel free to contact our ICT Team via itsupport@clayfield.qld.edu.au. Alternatively, your child may visit the ICT Office, which is located in the lower level of the Learning Resource Centre (Campus Map here).